LeagueApps' transformed clubs scheduling experience is available for you to leverage alongside our existing functionality for registration, scorekeeping, standings, communications, and reporting. This experience features a condensed and simplified scheduler with a modern design and enhanced logistical information to make scheduling easier, and has been optimized for both desktop web and mobile web views. Any club program without existing schedules will have this new club scheduling experience.
Table of Contents
- New Club Schedule Enhancements
- New Club Schedule Requirements
- Access the New Club Scheduling
- Calendar View
- List View and Filters
- Assign Locations to the Schedule
- Filter Locations from Calendar
- Import Schedules (currently only grouped programs)
- Schedule Activities
- Edit Activities
- Publish Schedule
- Data Insights
- Features Coming Soon
- FAQs
New Club Schedule Enhancements
- Condensed and Simplified Scheduling: Easily create season schedules for all your club teams from a single view.
- Modern Schedule Interface: Drag and drop to quickly edit schedules in day and week calendar views.
- Enhanced Team Staff Info: Filter and view schedules by team staff member(s) to make targeted changes when needed.
- Automated Communication: When enabled, push notifications are automatically sent to members whenever the schedule is updated.
- Data Insights: Get a quick overview of all activity types to ensure your teams are progressing according to their curriculum throughout the season.
New Club Schedule Requirements
- Your club schedule must be blank/empty to enable the new scheduling experience. The experience cannot be enabled in a program that already has a schedule created in the classic experience.
Access the New Club Scheduling
Calendar view
Go to the Manage dropdown in the top navigation menu, and select Club Teams.
Choose which club where you want to build the schedule, and then select the Schedule or Calendar tab.
This will take you to the club scheduling grid, where you can schedule activities for all teams in your club program.
List View and Filters
You can manage your club schedules in the list view, which displays a total count of all activities. The list view also allows you to add scores to games and use filters to customize your view based on various logistical criteria.
Filtering in list view provides a comprehensive overview of your schedule based on various parameters:
Add Locations to the Schedule
Click the Assign button on the schedule to assign locations that will be used in the schedule.
Select the location(s) and sublocation(s) from the dropdown to include in the schedule, then click Save.
⚠️ Locations or sub-locations cannot be unassigned if there are scheduled activities using them. To un-assign a location, first change any activities associated with it to a different location. To filter the calendar view by location, use the location filter. |
Filter Locations from Calendar
Click the Filter button in the calendar view to declutter your schedule. Filtering out a location only affects your view and does not change the activity or impact other admins' views of the schedule.
Import Schedules
Once your locations are added, you can import your schedules using our AI-powered club schedule importer. This is currently only available for grouped club programs (standalone club programs coming soon). Click the Import button and find the full step-by-step instructions by clicking here.
Schedule Activities
If you want to manually schedule activities once your locations are added, click the Create button to start scheduling activities.
You can schedule various iterations of activities:
- Single activity
- Recurring (daily, weekly, monthly)
- All-Day
- Game vs external
In the pop-up, select the Activity type you'd like to schedule, and fill in all other information including subprogram (if applicable), team, location, date, timing, frequency, any notes, and a custom title (if applicable).
Edit Activities
You are able to edit scheduled activities in a few different ways.
1. Drag & Drop: You can edit the activity's timing using drag and drop functionality directly on the calendar.
2. Activity Card in Calendar View: If you click on a scheduled activity in the calendar view, you are able to edit any information. If it's a recurring activity, you'll have the option to edit one or all activities.
3. Edit in List View: If you toggle from the calendar to the list view, you are able to edit activities by hovering over them and clicking the Edit link.
Cancel Activities
If you'd like to cancel an activity, click the activity card and scroll to the bottom of the pop-up to access the Cancel Activity button. If it's a recurring activity, you will have the option to cancel one or all activities in that recurrence.
Bulk Actions
In addition to canceling or deleting a single activity or all remaining activities in a recurring set, you can also bulk cancel or delete a custom selection of activities. First, use the filters to narrow your selection. Then, either check individual boxes or select all to customize your selection. Once your activities are selected, click Bulk Actions to delete or cancel all selected activities at once.
Send Change Notifications
If you'd like the option to send notifications whenever an activity is edited or cancelled, click the Notify button to turn on the enable notifications toggle.
Once the activity is edited or cancelled with notifications enabled, you will receive this pop-up to choose your notifications.
Export Schedule
Once you've populated activities into your schedule, you can export this schedule to use for your analysis and importing into other tools.
Publish Schedule
When you're ready to publish your schedule, click the Publish button and then enable the toggle next to Schedule is unpublished in order to publish the schedule.
Once the schedule is published, you will receive a confirmation pop-up with a link to the public schedule URL so you can view and copy it.
You can come back to the Publish button at any time to view the live schedule or toggle to unpublish your schedule.
Data Insights
From the calendar view, click on the activity summary for any age group or team to see a summary of their schedule at any point during the season. This is a useful tool for comparing against your desired curriculum, ensuring participants receive a balanced mix of instructional and competitive activities.
Viewing the Live Schedule
You and your teams are able to view the public schedule from your website, the member portal, and LeagueApps mobile apps (LeagueApps Play and our branded apps).
Scheduling in the Mobile App
Your designated coaches and staff can add and edit to the new club schedules in LeagueApps Play in the Teams and Calendar tabs.
Features Coming Soon
There are several exciting updates coming over the course of this summer, including advanced resource management with location and staff availability inputs and conflict warnings to further automate your scheduling
FAQs
Can I move between an existing club schedule and the new club scheduling?
A populated or published existing grouped club schedule cannot be converted to the new club scheduling experience. An empty existing club schedule can be converted to the new club scheduling experience.