How do I schedule tournaments?

 

LeagueApps' transformed tournaments scheduling experience is available for our partners to leverage alongside our existing functionality for scorekeeping, standings, and registration. This experience includes pool play & single elimination bracket game generator, drag & drop calendar views, tournament-level double booking prevention, mobile app upgrades, and more.

Table of Contents

 

Schedule Grid

Manage Locations

Click on Manage locations.

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Manage Locations Selector

Select desired locations to add to the grid. You can also remove locations from the grid.

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Date Navigation

Use the back and forth arrows on the grid to scroll between days and use the date picker on the grid to select a specific date.

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Generating Games

Generate Games in Unscheduled Game Bank

Click the Generate link in the game bank.

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Here, you can set pool play games including a single elimination bracket.

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Regenerate Games

You can regenerate a new set of pool play games with a different schedule parameter inputs including a single elimination bracket after an initial set of games has already been generated. Notice the count change after games are generated, games move from unscheduled to scheduled, and when games move from scheduled back to unscheduled.

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Bulk Delete Games

You can delete all games using the trash can icon.

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Drag & Drop Scheduling

Schedule a Game

Drag game cards from the unscheduled bank on the left and drop them on the grid. You can also drag a game card that is scheduled on the grid to a different location and time on the grid.

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Unschedule a Game

Drag a game card that is scheduled on the grid and drop it in the unscheduled game bank

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One team playing multiple games at same time prevention

If you drag a game card from the unscheduled game bank or from the grid, and drop it on top of another game card that is already saved on the grid, you will see this error appear.

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Single Game Actions

Add Game

Create a new game by clicking the Add Game button and filling in the information.

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Edit Game

You can edit a game by clicking on a game card.

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Delete Game

You can also delete a game that you created by using the Edit Game form.

mceclip2.pngOverlapping Game Prevention

If you create a new game or edit an existing game so that it overlaps with another game already scheduled on the same day, at the same location, and/or during the same time window, you will see these error messages.

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Schedule Balance Summary

The Balance summary dropdown displays the Team Head to Head Matchups, Game Start Times, Locations and Home vs Away breakdowns for the schedule.

  • Head to Head Matchups: which teams are matched up against each other? how many instances of each matchup are there?
  • Locations: how many times does each team play at each location/field/court?
  • Time Slots: how many times does each team play at each time slot per day?
  • Home and Away: how many times each team plays as the home team vs away team

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Schedule Publishing

Publish Schedule

Toggle the “This schedule is unpublished” switch in order to publish a schedule.

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Unpublish Schedule

Toggle the “This schedule is published” switch in order to unpublish a schedule.

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Schedule List View

List Toggle

Grid view is selected by default in the tournament schedule page. To switch this to the list view, select the list toggle. 

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Score Entry

You can enter the tournament game scores in the list view, by clicking the trophy icon and entering the game scores.

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Communications

Enabling Notifications

You can enable or disable notifications for game changes by turning on or off the Enable notifications toggle.

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Notifications For Canceling or Rescheduling a Game

If you would like to send communications when a tournament game is canceled or rescheduled, you should first perform one of the following actions to trigger the alert to affected team members.

  1. To Cancel: Drag the game card from scheduled to unscheduled.
  2. To Reschedule: Drag the game card to reschedule or click on the game card to change information.

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LeagueApps Mobile Apps

For any tournaments scheduled through LeagueApps, participants can view their tournament schedules, brackets, and standings in the LeagueApps Play mobile app (and coming soon to our branded apps). The LeagueApps Play mobile app can be downloaded on the App Store and the Google Play store

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FAQs

Does this handle double booking prevention?

Yes, it does on the program-level! There is a prevention when you try to schedule a game over a game that is already scheduled at a specific time and location within that program. There is also a program-level prevention that won’t allow you to schedule the same team at the same time in different locations.

Can I import my tournament schedule?

You will be able to easily create your tournament schedule directly in the LeagueApps platform, instead of importing a spreadsheet. Therefore, the ‘import schedule’ functionality is not currently available in this upgraded experience.

Will my coaches/parents/players be able to see tournament schedules in an app?
Yes, we are about to release these enhancements in the LeagueApps Play app and our branded apps, so that your members can sign in to see tournament schedules and bracket(s).

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