How to add coaches to teams

Many youth recreational leagues and club teams assign or invite coaches to teams after players register. Follow the steps below to find out how to manually assign or invite coaches to your teams.

How To Assign Coaches

Step 1: Find the member you want to assign

  • Log into your management console  via
  • Click icon in the top, right-hand corner of your dashboard and search for the member by name or email
  • If the member does not yet have an account, you will need to create one for them.

Step 2: Select Program

Once you're on the coach's member profile page, click on the dropdown under Program Staff Registrations and find the program you want to assign them to.

Once selected, click the Add button.

Step 3: Enter registration details

Next you will be prompted to fill out details for the coach specific to the program:

  • Staff Role; e.g., head coach, assistant coach, etc.
  • Team
  • Registration form fields (these can be skipped)

Once done, click the Save Staff Member button. 

⚠️ If you receive an error that the coach is missing a gender or date of birth or other required member profile field, click the Also edit this member's basic profile fields toggle at the top of the page to fill in the missing details.

How To Invite Coaches

⚠️ Staff roles must be configured to be able to accept a team invite. To check on your site's staff role settings, review this page.

Step 1: Navigate to program

  • Log into your management console via
  • Then go to Manage and click All Programs
  • Find the program in the list and click on its name

Step 2: Enter Teams List and Invite Staff

  • From the program's dashboard, click Teams at the top.
  • Find the team you want to invite staff to and click the Invite icon on the right-hand side.

Step 3: Complete Invitation Details

  • Emails: Enter the email for the coach you want to invite. You can invite more than one coach by entering multiple email addresses, one per line.
  • Subject: Enter an email subject for the invitation
  • Role: Choose what role the coaches will be invited as
  • Family Account: Check this box if the coach will also be registering a family member in the same or different program.
  • Message: Enter an optional message to be included with the invitation.

Once done, click Send Invites. You can view your staff invitations by visiting the team's page and clicking the Pending Staff Invites tab.


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