Team Rosters (Admin)

Rosters in LeagueApps are automatically created when players and coaches register. This is one simplified process which makes it easy to collect all roster information during registration. Rosters have the ability to display headshots, contact information, jersey numbers, positions and more. These can be optimized for mobile phones, tablets & computers.


Getting Started

To get started, players and coaches must be registered to a Team in order to be on a roster.

  • To create/view a program's teams, click Teams on the program navigation bar
  • Participants can register to teams directly, or they can be manually moved onto a team after registration
  • The term "Teams" can be customized (i.e. group or pod) in a program's settings by accessing the program, going to Settings and clicking on Preferences


Use visibility settings to customize which details display on a Team Roster.


  • Use this setting to prevent Players & Staff from navigating to their Team Roster
  • By default, this setting is OFF (starting in March 2018)
  • To turn it on/off - navigate to the program, go to Settings and click on Preferences


  • Use this setting to control who can view a program's Team Roster(s) on the internet 
  • By default, this setting is set to Team Members
  • To change it - navigate to the program, go to Settings and click Preferences 
    • Everyone: Accessible by anyone, including those without a profile on your site
    • Logged In Users: Accessible by any of your LeagueApps members
    • Team Members: Accessible only by those on the same team
    • All Team Staff: Accessible only by all staff members, and excludes any team captains, players, and parents
    • Primary Staff: Accessible only by the one primary staff person that has been designated for a specific team, and excludes any other team staff members, team captains, players, and parents

Check out Roster FAQs for more information about settings and visibility.

Customize a Roster

With Teams set up and visibilities determined, it's time to customize the web and print rosters.

  • Head to the specific program, go to Teams, and select Roster Settings
  • The Roster Settings page will impact all Teams within a program
  • Save any changes by clicking Save Roster Settings at the bottom of the page

How to use the Roster Settings page

On this page, specify which Staff & Player information to display on a digital website roster or a printed roster. There are four different sections to customize:

  • STAFF INFO: Select which details to display for registered staff members
  • PLAYER INFO: Select which details to display for registered players 
  • CUSTOM REGISTRATION FORM FIELDS: Choose up to five fields that were collected from players and staff during registration for this program
  • CUSTOM MEMBER FORM FIELDS: Choose up to five fields that were collected from players and staff when they created a LeagueApps account

Visibility Dropdown Options

  • Public: visible to anyone, including those without a profile on your site
  • Team Members Only: visible by logged in members who are registered to the team
  • Staff Only: visible by program staff members only
  • Primary Staff Only: visible by primary program staff only

Print Settings & Printing Rosters in the Admin Console

Change the color of your roster, add a logo, and determine who has access to printing.

  • Under Logo & Color, choose a background color, foreground color, and a unique logo for each program's rosters


  • Under Printing Authorization Rules, choose which administrators have access to printing a roster. You may also prohibit all program staff from printing rosters


To print your rosters directly from the admin console:

  • Click Teams (or your custom Teams label) in the program's navigation bar
  • From here, you may print all team rosters at once by clicking the Print All Team Rosters button in the top-right
  • To print one team's roster, click on that team's name
  • Click Print Team Roster in the middle of the page

Sample Rosters

  • Sample Roster #1 - Web view with Jersey Number and Position fields enabled
    - Access more details and contact information by clicking on a player's name


  • Sample Roster #2 - Mobile view 
    - Access more details and contact information by clicking on a player's name


  • Sample Roster #3 - Print View



1. How does someone get to a Team Roster? 
- Team Rosters are accessible from a Team Page. 

2. How do I let parents or players upload profile pictures?
- This is a site-wide LeagueApps setting. As a LeagueApps Admin, from the main dashboard go to Settings and click on Site Settings. Scroll down and enable Allow Parents to upload profile pictures for kids.

3. Can I change where a Jersey Number or Position is displayed on a roster?
- Yes! By tagging a form field as a Jersey Number or Position, its placement will be optimized on the digital roster. 

4. How can LeagueApps Admins use rosters?
- Program-by-program, control visibility of every detail displayed on a roster, from Phone Number to Player Pictures, etc. 
- Control Coach access to a roster - limit a coach to just view a roster or give him/her access to edit, print or submit a roster. 

5. How can registered coaches use rosters?
- Manage rosters by inviting, adding or copying players to their team.
- Communicate with a team or individuals by email, call or text.
- Print or Submit a roster once it's finalized.

6. How can players & parents use rosters?
- View Players & Staff information, such as Position and Jersey Number.
- Access contact information (email, call, text) for players and coaches.

⚠️ Child profiles display their parents' information
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