With LeagueApps, admins now can seamlessly and automatically oversee their programming directly in the palm of their hands using Admin Mode in the LeagueApps Play app and the LeagueApps branded apps. You are also able to manage games and events, just as your coaches and staff do. Admins will have mobile app visibility into all programs they can access in the LeagueApps admin dashboard. See the admin permission levels below.
This mobile app admin functionality is available in version 5.0 and above of the LeagueApps Play app as well as the branded mobile apps. Please be sure you have updated to this latest version of the Play app or your branded mobile app.
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Table of Contents
- Download and Sign In to Admin Mode
- Send Emails, Texts, and Announcements
- Program Pins
- Global Search
- Game and Event Management
- RSVP Reminders and Check-Ins
- Follow Tournament Teams
- Member Profiles, Invoice Status, and Contact Information
- Delete Chat Messages & Photos
Download and Sign In to Admin Mode
If you have not downloaded the LeagueApps Play app, open the App Store or Google Play Store on your phone and search for LeagueApps Play. Or, click these links to navigate directly to the LeagueApps Play app: App Store | Google Play
If you have a branded app, follow these same steps above, but search for your app name in the App Store or Google Play Store.
To sign into the LeagueApps mobile apps, use the same admin email and password you use to sign into your LeagueApps management console.
If you are a coach, parent, or adult player who is already signed in to the LeagueApps mobile apps with the same email login as your admin account, you will be able to switch to the admin role if you’ve updated your app in the App Store or Google Play Store. Learn more about role switching below.
When you sign in to Admin mode the first time, you will see your program management page.
Send Emails, Texts, and Announcements
You can send emails, texts, and announcements across your entire organization on your Admin mode program management page in the LeagueApps mobile apps. Tap the icon at the top right of the screen. Then, select the audience for your message, and the message type—if you want to send it as an announcement, be sure to check off the checkbox:Also display as an announcement in the mobile apps. Tap the Compose Message button, and type in the message, including any files, links, and formatting. Then, tap the Send this message button. If you shared it as an announcement, set the last day it shows in the app under Display this announcement in the mobile app until: before you send. It defaults to 2 weeks out, and you can pick up to 3 months out.
Program Pins
On the program management page, you can pin priority programs by clicking View all programs or Get started.
You can search and pin specific programs to this page so you can easily access their teams, schedules, details, and communications.
| ⚠️ If you fully sign out of the app, your pins will not save. |
Global Search
You are also be able to search for members, teams, as well as programs—across you entire organization in app's admin mode—to quickly find the information you need. This also helps you quickly find a member to access their information, and even send them a text, email, or giving them a call.
Game and Event Management
When you click into one of your programs, you will be able to view the Teams, Calendar, and Messages tabs.
In the Calendar tab, you are able to schedule new games and events by clicking the + button in the top right corner. This includes adding custom locations and external teams during the creation process.
You are also able to edit existing games and events by clicking into the card to view the details, and clicking the Edit button in the top right corner.
For any games that have finished, you are able to add and edit scores for those games.
RSVP Reminders and Check-Ins
Within the game or event detail card, you are also able to view RSVPs, send RSVP reminders, and check-in attendees.
Follow Public Tournament Teams
To find and follow teams in public tournaments run through LeagueApps, switch to your member role (see Admin Role Switch to Member Role below), open the Teams tab, and tap the trophy icon in the top right. You can view team schedules, locations, standings, and brackets, and get notified of game changes for teams you follow. Learn more here.
Member Profiles, Invoice Status, and Contact Information
You are also able to click into the team members for all of the teams you have access to. Within these member profiles, you can view member information, invoice status, and tap buttons to call, email, or text the parent, guardian, or adult.
Team Communications View
In Admin mode, open a program's Messages tab for a read-only view of its announcements and team chats. Active announcements appear at the top.
Members can see this on a team chat's details screen. When they tap the chat's name at the top of the thread, it says "Administrators can view this chat."
Delete Chat Messages & Photos
In Admin mode, organization admins are able to moderate and delete team chat messages and photos, including chat photos. Within the chat, hold down on the chat message you want to delete, and then select Delete from the list.
Admin Role Switch to Member Role
If you are an admin at an organization where you are also a parent, coach/staff, or adult player, you can easily switch between admin and member roles if they use the same email login.
| ⚠️If you are an admin AND a member (parent/coach/adult player) at the same organization, but have different logins for each role (i.e. your admin console login is different from your member account login) you will be able to sign into the app with either login. However, the coach email login won't let you switch to admin mode, and the admin email login won't allow you to switch to member mode. |
The first time you sign in to mobile app, you will have the option to tap the Administrator role or Member role.
When you’re in admin mode, you can open the menu on the admin dashboard and tap My account. Tap the Change role button to switch to your member view.
Follow these same steps to change roles when you’re in the member view.
If you are in admin mode and your member account receives a notification, you will be notified via the bell icon on your admin mode homepage.
When this is tapped, it will show you the number of notifications, and you can quickly tap to view them in your member view.
| ⚠️ If you are an admin of a branded app, and are an admin of other organizations powered by LeagueApps, your Admin dashboard will show programs, teams, and members from both the branded app organizations as well as the other organizations. If you are also a member in the branded app's organization, and switch from the Admin role to the Member role, you will only see the member view for the branded app organization. |
Admin Permissions
| Admin Feature in App | Org Account Owner, Org Account Admin, Site Admin, Site Director, Site Manager | Site Coordinator | Program Admin | Site Reporter |
| View games & events | ✓ | ✓ | ✓ | ✓ |
| Create games & events | ✓ | ✓ | ✓ | |
| Create custom locations | ✓ | ✓ | ✓ | |
| Create external team | ✓ | ✓ | ✓ | |
| Submit check-in | ✓ | ✓ | ✓ | |
| See member payments due | ✓ | |||
| Add and edit scores | ✓ | ✓ | ✓ | ✓ |
| Send RSVP reminders | ✓ | ✓ | ✓ | |
| Read-only view of team communications | ✓ | ✓ | ✓ | ✓ |
| Delete team and individual chats | ✓ | ✓ | ✓ | ✓ |
| View team schedules & details | ✓ | ✓ | ✓ | ✓ |
| Program-wide schedules | ✓ | ✓ | ✓ | ✓ |
FAQs
I am an admin and a coach within the same organization, but use two different logins for each role—how can I switch between them?
If you have different logins for each role (i.e. your admin console login is different from your member account login) you will be able to sign into the app with either login. However, the coach email login won't let you switch to admin mode, and the admin email login won't allow you to switch to member mode.
I signed in with the same login I use for the member account and admin account, but am unable to switch over to the admin account?
Please make sure that your app is updated to the latest version.
How can I get in contact with my coaches or parents through the app?
Within each program, you can navigate to the teams or schedules and select members. The member profiles will have email, call, and text icons so you can contact the coach or parent/guardian directly from the app.
Will my members know that I can read their team chats?
Yes. When a member taps a team chat's name to open its details, they see "Administrators can view this chat."
How can I search for specific members or teams within the program?
Use Global Search to find any program, team, or member across your organization. You can also pin priority programs so their teams and members are easy to reach.
How do I know what I have access to as an admin?
In the top right of your LeagueApps admin dashboard, you are able to see what admin user role you hold at the organization. You can then reference this chart above to see which permissions apply to your respective admin user role.