With Next-Gen Tournaments, you can set up unique pricing for each subprogram (age group/division) within the Subprogram Registration Options. All other payment option setup—including installment-based plans, early/late fees, deferred payment options, and discounts—are configured in the Next-Gen Payment Options experience.
A key benefit of Next-Gen Payment Options is that you build payment options at the tournament level (grouped program level) and they are automatically applied across all of the program’s age groups/divisions while still respecting the unique pricing of those age groups.
Table of Contents
Accessing Next-Gen Payment Options
From the Settings menu on the Grouped (Top-Level) Tournament Program, select Payment Options.
Create/Edit/View Payment Options
The Payment Options page will show you all existing Payment Options that are currently setup for your Tournament. For each payment option, you can:
- Edit the payment option
- View the division pricing for the payment option
- Remove the payment option
Once you have added at least one Payment Option you’ll be given the option to toggle off Pay in Full if you want to force registrants to select an installment-based payment option.
To create a new Payment Option, select Add Payment Option.
There are a number of settings in Next-Gen Payment Options that can be used independently or together to create unique payment configurations for your program.
The above example shows a basic, two-installment Payment Option where the first installment is $350 due at checkout and the second installment is for 100% of the remaining balance, due on 9/28/24.
Autopay
You can optionally choose to require autopay which will enforce that the user saves a payment credential and agrees to have their card charged automatically on the installment dates you specify
Division Preview
Use the division preview to toggle your tournament age groups and preview how the payment option you have setup will be applied to each age group given the unique total price you have set for that age group
Pay Later
To set up a Pay in Full option that includes the ability for users to pay later
- Name your Payment Option “Pay Later” or “Pay by x date”
- Select 1 Installment
- Set the due date for the installment in the future and do not select the option to require payment at checkout
Users will have the ability to select this payment option during checkout. As long as the due date for the payment option is in the future, users will be able to skip payment at checkout.
They will have an invoice created with a single installment for the full payment amount with the due date you have specified.
One benefit of this configuration is that you can choose to combine it with the “require autopay” option to ensure that the user will automatically have their payment method charged on the installment due date.
Additional Payment Option Settings
Use the Valid Between, Price Adjustments, and Private Plan settings for even more control
Valid Between
Use the Valid Between option to only make the payment option available between specific dates. This is useful for setting up early bird fees or late fees when used in conjunction with price adjustments.
| ⚠️ If you are setting up early or late fees this way - you should also hide the standard “pay in full option” from the Payment Rules section of the Payment Options page and instead - set up a single installment pay in full option with “available on” dates that correspond to your regular registration window. This ensures that the “normal pricing” will only be available during specific dates |
The Valid Between setting can also be used for more complex situations e.g. if you want to allow users to “pay later” but also want to ensure you collect payment within a certain time frame after checkout. In this case, you could create a Payment Option called “Pay Later - July”, set the “valid between” dates to be July 1-31, and then set an installment due date of August 1. This will ensure that the payment option can only be chosen during July and that anyone who chooses it will have an installment due date of August 1st. You could then set up a separate Pay Later Option for August, September etc.. using the same pattern.
Price Adjustments
Price Adjustments allow you to adjust the Base Price of each subprogram up or down by a specific dollar amount or a specific percentage. So, if you have Division 1 priced at $400 and Division 2 priced at $500—and you choose to adjust the price down by 10%—it will adjust the total price of Division 1 to $360 and the total price of Division 2 to $450. You can then choose to set up installments that will be based on the adjusted total price.
You can use this setting to apply discounts or to increase the price. For instance, If you wanted to offer Registration + a Souvenir T-Shirt you could name the Payment Option “Registration + T-Shirt” and Adjust the Price upward by $25. Users could then choose this option during checkout. You can see who paid with this option and ensure they receive their T-Shirt when they attend the tournament.
Another common scenario for increasing the price would be to charge a late fee. In that case you would increase the price and make the payment option valid only after a certain date.
Similarly, to set up an early bird discount, you would decrease the price and make the payment option only available until a specific date.
| ⚠️If you want an option to be the only option available to registrants, be sure to add Valid Between date ranges to your other payment options as well so that each payment option only shows up to users between the specified dates. |
Private Plan
With Next-Gen Tournaments you can set up payment options that are only available for specific users. The Private Plan option allows you to specify user email addresses that should receive the payment option.
When a user logs in using this email address the payment option will be available to them but it will not be available to any other users.
This setting is helpful if you want to give a discounted option to one or more users. You could also choose to give specific users a different installment schedule or a lower first installment amount.