QuickBooks Online Integration

The purpose of the QuickBooks Online integration is to enable partners to automatically send transaction and bank transfer information to their QuickBooks Online account, where journal entries are created. This integration supports both cash-based and accrual-based accounting systems; it supports generating journal entries on an individual or summary basis; and it tracks bank transfer information. The integration currently does not pull QuickBooks Online data back into LeagueApps.

At this time, the integration only supports cash accounting. Accrual accounting will be available by the end of 2022.

Table of Contents

How does the integration work?
Prerequisites
Getting started with the integration
FAQs
Glossary

 

How does the integration work?

Based on the settings you input during integration set up, journal entries will automatically be generated in your connected QuickBooks Online company for all new transactions that come through on your connected LeagueApps site.

 

Prerequisites

In order to use the LeagueApps + QuickBooks Online integration, the following must be true:

  1. You’re using LeagueApps Gateway
  2. You’re using QuickBooks Online (not the desktop app)
  3. Your accounting system is based on Journal Entries, not Sales Receipts
  4. You must be aware that disputes and site credits will not be handled by the integration

 

Getting started with the integration

In order to use the integration, you’ll have to set up your QuickBooks Online company, your LeagueApps site, and the integration settings themselves. Before you begin setting up the integration, please either read through the following steps in order to understand what is involved with set up. It is a longer and more complicated process than any of our other integrations, so we encourage you to become familiar with the integration before beginning.

Step 1: QuickBooks Online Company and LeagueApps Site Setup

Step 2: LeagueApps + QuickBooks Online Integration Setup

Step 3: QuickBooks Online Integration Enabled Guide

 

FAQs

What kinds of transactions show up as Quickbooks Online journal entries?

Payments and refunds (both full and partial) are treated as transactions in the LeagueApps API, and therefore are turned into journal entries in QuickBooks Online via the integration. Disputes, credits are not considered transactions in the LeagueApps API, and therefore are not processed by the integration. Offline payments, or payments via any processor other than LeagueApps Gateway, are not processed by the integration.

Can I see a demo?

Yes, we recommend you watch all three video tutorials for the integration setup before getting started. You can view each tutorial video in its respective guide:

  1. Step 1: QuickBooks Online Company and LeagueApps Site Setup

  2. Step 2: LeagueApps + QuickBooks Online Integration Setup

  3. Step 3: QuickBooks Online Integration Enabled Guide

What do I do if I have accounting questions?

Please consult QuickBooks Online documentation and contact your accountant or bookkeeper. If you do not have an accountant or bookkeeper, please click here fill out this form.

What do I do if I have a question about the integration?

For any questions about the QuickBooks Online integration, please click here fill out this form.

What do some of these accounting terms mean?

We have put together a glossary of accounting terms you may come across when using the QuickBooks Online integration, which you can view by clicking here.

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