USA Hockey Member Verifications

With USA Hockey Member Verifications enabled, players and staff will be required to enter and instantly verify their USA Hockey number during the program registration process in order to proceed with submitting their registration.

You will be able to turn these on for your account in the new Verifications page under the Connect dropdown, and then for each program in the Program Settings, in the Management Console to automatically ensure that your program participants all have valid USA Hockey memberships.

Table of Contents

Turning On USA Hockey Verifications

Editing Existing Registrations

Copying + Moving Players and Teams

Member Toolkit: Telling Participants and Staff About USA Hockey Membership Verifications

USA Hockey Membership Verification FAQs

 

Enabling USA Hockey Verifications

To enable USA Hockey verification, Admins can:

Step 1: Go to Connect > Membership Verification

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Step 2: Click the USA Hockey toggle to turn ON the green checkmark

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Program Settings

Admins can require USA Hockey member verification during program registration for players, coaches, or both. Admins can also require USA Hockey verification for specific staff roles on a program by program basis.

 

Step 1: Click on the desired program > Hover over Settings > Click Membership Verification

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Step 2: Click the USA Hockey toggle to ON

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PLEASE NOTE

  • To turn on the program verification, USA Hockey requires that the program has an end date to ensure that the participants are insured and covered throughout the entirety of the program
  • To add an End Date: Hover over Settings > Click Edit Details > Add End Date beneath the Activity Start Date field

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Step 3: Select Enable for Participants and/or Enable for Staff

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Step 4: Choose the roles that require member verification from USA Hockey for your program > Click the SAVE button

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USA Hockey Verification in Registration Form

If the USA Hockey Verification is turned on, LeagueApps will only allow the registration to proceed if there is a valid membership.

Note: If Members have previously validated their USA Hockey number in a LeagueApps program registration, the number will pre-populate in any subsequent registrations and the Member will just need to click the Verify button to ensure the membership is valid.

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Editing Existing Registrations

Members are able to edit an existing program registration to fill in their USA Hockey Verification Number. LeagueApps will verify the number is valid before allowing the Member to save their edits.

 

Copy + Move Players

If a player is copied or moved, LeagueApps will verify that they have a valid USA Hockey Member number. If the USA Hockey Member number is not verified, then the player cannot be copied or moved.

 

Copy + Move Teams

If a team is copied or moved, LeagueApps will verify that all players on the team have valid USA Hockey Member numbers. If any of the team players’ USA Hockey Member number is not verified, then the team cannot be copied or moved.

 

USA Hockey Verification Reporting

The USA Hockey Verification field will now be included in the checkbox list in the Registrations Report, Members Report, Program Players, and Program Staff Report (if applicable).

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Member Toolkit: Telling Participants and Coaches About USA Hockey Membership Verifications

To help you spread the word to your staff, parents, and players about verifying their USA Hockey membership status, LeagueApps has put together a communications toolkit, which you can copy + paste from. Access the Member Toolkit here.

 

FAQs

Q: Can Admins register players to programs that require USA Hockey verification?

A: Yes, though the admin will need to have that player’s USA Hockey verification number on hand. Admins are not allowed to bypass that requirement. Other required profile fields can be skipped by admins. 

 

Q: Why does my program need to have an End Date in order to use the USA Hockey Membership Verification feature?

A: Requiring a program end date ensures that participants have a valid membership for the entire duration of the program. 

 

Q: Why is DOB required in order to use the USA Hockey Membership Verification feature?

A: DOB is required for children in order to turn on verification for Players, and DOB is required for adults in order to turn on verification for staff members. USA Hockey requires this information to perform their membership verification.

 

Q: Do any other Registration fields need to exactly match the USA Hockey member information?

A: Besides Date of Birth, the Last Name must match their USA Hockey member information as well. USA Hockey requires this information to perform their membership verification.

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