Member Toolkit for Promoting Health Checks

To help you spread the word to your coaches, parents, and players about completing Health Checks, LeagueApps has put together a communications toolkit below, which you can copy + paste from.

You must turn on Health Checks for a program in Program Settings in order for program participants to be able to complete them. Health Checks are available for registered participants to complete 6 hours prior to an event (game, practice, etc.) starting.

Table of Contents

Email To Send Your Members Introducing Health Checks

Website Update To Introduce Health Checks

Link To Member How-To Guide

How To Answer Member Questions About Health Checks

 

Email To Send Your Members Introducing Health Checks

Hi [fill in here],

To ensure a safe and healthy playing environment, we will be collecting Health Checks prior to each scheduled game, practice, or event. The Health Check includes 4 ‘Yes or No’ questions recommended by the CDC.

You will receive an email with a link to complete this self-evaluation of your current health 6 hours prior to each of these scheduled events. You can complete the Health Check by clicking the link in this email before you arrive to the event so there’s no delay getting started. 

If you have any questions about why we’re using Health Checks, or need assistance completing a Health Check, let us know.  

[Signoff],

NAME

 

Website Update To Introduce Health Checks

Note: If it’s easy to update your website, this is a great way to make your members aware of the new Health Checks. We know that you have your own way of communicating with your parents, players, and coaches, so this language is just meant to be suggestive — feel free to tailor it however you’d like! 

Health Checks Now Available
To ensure a safe and healthy playing environment, we will be collecting Health Checks prior to each scheduled game, practice, or event. You will receive an email with a link to complete this self-evaluation of your current health 6 hours prior to each of these scheduled events. Keep an eye out!

 

Links To Member How-To Guides

Health Checks How-To Guide for Coaches

Health Checks How-To Guide for Parents & Players

 

How To Answer Member Questions About Health Checks

Timing

Q: What if I arrive at a game and haven't completed my health check yet?

A: While you cannot access a Health Check form more than 6 hours prior to the event, there is no time restriction after the event starts. So, you will be able to still complete the Health Check form even if you arrive late.

 

Eligibility

Q: Can anyone attending the game fill out a Health Check form, even if they aren't a player or coach?

A: Currently, LeagueApps' Health Checks are not publicly accessible. You must be registered to the program's team as a Staff or Player to fill out the Health Check form.

 

Q: Can I complete my Health Check in the mobile app?

While Health Checks currently aren't available in the mobile apps, this functionality is coming soon. Stay tuned!

 

Customization + Editing

Q: Can Health Check form submission responses be edited after they've been submitted?

A: No, staff, participants, and organizers cannot edit a Health Check response once submitted.

 

Q: Will I receive a confirmation email with Health Check submission results?

A: No, a confirmation notification email does not send after you completes a Health Check form. The Health Check status can be viewed by the participant in the form completion popup in the Member Portal. The coach is able to view the status of each of their players in the Health Check tab on the Event Details page for that event.

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